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Reimburse without the back and forth.

Submit a receipt, route for approval, settle through payroll. Multi-attachment claims, threaded comments, payroll handoff. Receipt OCR with GST extraction is on the roadmap.

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Submit, attach, route, approve, pay through payroll.

Reimbursement records with multi-attachment support, threaded comments and an approval workflow. Eleven dedicated templates for common reimbursement flows. Approved expenses link into the next payroll cycle.

  • Multi-attachment claims. Upload receipts and supporting documents. Comment thread per claim, with employee + approver visibility.
  • Approval workflow. Standard pending, approved or rejected states with manager sign-off. Full audit log on every transition.
  • Payroll handoff. Approved expenses pop into the next payroll cycle. No re-keying.
  • Loan accounts alongside. Track loans separately. Excluded from the TDS calculation base.
Receipt · ITC Maurya
₹5,000.00 · client meeting
GST captured
Vendor
ITC Maurya
GSTIN
07AAACI4732K1ZS
Date
27 Apr 2026
Subtotal
₹4,237.29
IGST 18%
₹762.71
Total
₹5,000.00
Policies · this org
10+ categories
City-tier aware
Travel · Tier 1 cities
₹2,500/day food cap
Travel · Tier 2
₹1,800/day food cap
Travel · Tier 3
₹1,200/day food cap
Mileage
₹15/km · GPS optional
Client entertainment
Manager pre-approval > ₹5,000
Software subs
VP approval > ₹50,000/yr

Tracked alongside, settled through payroll.

Employee loans captured with a repayment schedule. Loans are excluded from the TDS calculation base. Reimbursement records can offset against an open loan, settling the balance through payroll.

  • Excluded from TDS calc base. Loan amounts don't inflate taxable income. Standard treatment.
  • Comprehensive audit log. Every change to a reimbursement or loan record captured with the actor and timestamp.
  • Excel export. Filter, slice, export reimbursement and loan registers to Excel.
  • Per-org policies. Configure caps and approval routes through standard custom-field config and per-module workflow roles.

GST input credit and OCR are coming, not here yet.

If your finance team needs ITC capture, GST splits and a CA-ready CSV today, line-item information is added manually on submission. We capture the receipt and amount, then export to Excel for your accounting team.

  • OCR on receipts. Vendor, GSTIN, HSN, SAC and tax-component extraction, all on the roadmap.
  • Direct accounting connectors. Tally, Zoho Books and QuickBooks, all on the roadmap.
  • Corporate card auto-import. HDFC, Axis and ICICI swipe feeds, on the roadmap.
  • Concur and Zoho Expense connectors. On the roadmap.
GST input credit · April
₹4,12,180 eligible
Of ₹4,28,940 captured
Total GST captured
₹4,28,940
Eligible input credit
₹4,12,180 (96%)
Composition scheme flagged
12 receipts (₹16,760)
Missing GSTIN flagged
3 receipts (₹4,200)
Inter-state IGST
₹78,400
Intra-state CGST/SGST
₹3,33,780
Field expenses · last 30 days
1,247 claims
98.8% on time
Total claims (this month)
1,247
Submitted on phone
1,118 (90%)
Approved via WhatsApp
984 (79%)
Median submit-to-payout
3.5 days
Expired / lost (this month)
15 (1.2%)
Same in spreadsheet world
~8% expired

In-app, email, WhatsApp and Microsoft Teams.

Reimbursement notifications flow to the standard pPULSE channels. Today the HRMS is a responsive web app, so approvers tap through from a phone browser or one of the chat surfaces. Native iOS and Android apps are on the roadmap.

  • In-app inbox. Per-user inbox with localised verbs.
  • Email with delivery logs. Templated mails with sent and failed messages tracked.
  • WhatsApp Business. Templated messages, ready to plug into your existing WhatsApp Business account.
  • Microsoft Teams. Predefined notification templates for leave approval and timesheet validation, with inline actions.

Questions about expenses.

Not in current release. Today the employee submits the receipt as an attachment and enters the line-item details (vendor, amount, date) manually. Automatic OCR with vendor / GSTIN / HSN extraction is on the roadmap.
Direct integration with HDFC / Axis / ICICI corporate-card feeds is on the roadmap. Today reconciliation is manual against statements.
A standalone LoanAccount model. Excluded from the TDS calculation base. Reimbursement records can offset against a LoanAccount, settling the balance through payroll. Grace-period / moratorium tracking is not packaged today.
No native integration today. Excel import / export is the working path for moving data either way. Concur / Zoho Expense connectors are on the roadmap.
Not as a packaged feature. Per-diem caps, mileage rates and a full expense-category master with policy caps are on the roadmap. Today we recommend modelling caps via approval routing and per-organisation custom roles, with the trade-off that policy violations are caught by the approver rather than blocked at submission.
Every expense line captures GSTIN, HSN/SAC, IGST/CGST/SGST splits, and place-of-supply. Monthly export to your CA includes all eligible input credit, flagged exclusions (composition scheme, missing GSTIN), and reconciliation summary.

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